Item No: 4.C.2.

Meeting Date: April 9, 2012

From: Gladys Johnson, Interim Finance Director

Subject: Resolution authorizing the City Manager to execute an agreement with the Florida League of Cities to participate in the Florida League Telecom Cost Reduction Program

Staff Recommendation:

Staff recommends executing an agreement with the Florida League of Cities (FLC) to participate in the Florida League Telecom Cost Reduction. The primary purposes are to discover over-billing errors and negotiate refunds and to identify and implement cost savings that are transparent to the user.

Representatives from the Florida League of Cities will perform an initial cursory review of our records, at no cost or obligation, to determine if the review will be worthwhile for the City. If it is determined there are real, positive savings to be achieved, the City will authorize FLC to continue. Once the analysis is initiated, FLC will begin a complete and detailed audit of all telecom service billings and contracts plus a thorough review of all services including design and configuration and deployment. FLC’s goal is to find ways to reduce telecom expenses while maintaining the services needed by the City and without causing any disruption of City Staff and their work.

FLC will work with the Accounting department, as well as, the IT department, being mindful of the many projects the departments are already juggling. The program does not guarantee savings, but FLC has a success rate of almost 95 percent.

Options:

1. Approve the resolution authorizing the City Manager to execute an agreement with the Florida League of Cities, or,

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

The initial review has no fiscal impact on the City. If the initial review indicates further review, the City’s financial obligation will be on a contingency basis. If there are recommendations given the City, and the City uses the recommendations within the subsequent eighteen month period, realizing savings, the City will be obligated to pay the FLC 45% of those savings.

Submission Date and Time: 4/5/2012 3:14 PM____

Department: __Finance/IT_____________ Prepared by: _Puggy Johnson__ Attachments: Yes__X__ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. 001-1633-531.34-10 Project No. ___________________ WF No. ______________________ Budget _____$29,960___________ Available ___ $10,200___________

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE FLORIDA LEAGUE OF CITIES TO PARTICIPATE IN THE FLORIDA LEAGUE TELECOM COST REDUCTION PROGRAM TO DISCOVER OVER-BILLING ERRORS AND NEGOTIATE REFUNDS AND IDENTIFY AND IMPLEMENT COST SAVINGS, IF APPLICABLE; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the City Manager is hereby authorized to execute an agreement with Florida League of Cities, whose address is P O Box 1757, Tallahassee, Florida 32302-1757, for participation in FLC’s Telecom Cost Reduction Program.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 9th day of April, 2012.

__________________________

Mayor

ATTEST:

___________________________________

City Clerk