AGENDA MEMORANDUM

 

 

Meeting Date:           June 22, 2009

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing the Mayor and City Clerk to execute Work Order No. 16 with Hanson Professional Services, Inc. for work related to the Runway 31 and Taxiway A extension project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Work Order No. 16 with Hanson Professional Services, Inc.

 

Analysis:

Hanson Professional Services, Inc. Work Order No.16 represents the engineering consultant’s fee for Phases II & III of the Runway 13/31 Extension project.   These phases include the following:

 

  1. Construct 1,000 feet of runway pavement on the east end of R-13/31
  2. Construct 1,000 feet of taxiway pavement that parallels the new section of runway   
  3. Provide for a large run-up area for departing aircraft
  4. Install lighted Runway Distance Markers
  5. Relocate existing Runway End Identifier Lights (REIL)
  6. Install new Runway Lights on the new sections of Runway and Taxiway

 

Hanson Professional Services will perform the following services under this agreement:

 

  1. Modify up to 43 drawing sheets to develop a project scope that can likely be accomplished with the expected ARRA grant amount of $3,835,397. Modify the permits being done under separate projects to match the revised project scope.
  2. Provide general contract administration and coordination to include periodic status reporting and administration.
  3. Review contractor submittals for general conformance to Engineer’s Design. 
  4. Coordinate Q/A Testing Program and RPR activity. Review construction tests and /or inspections reports for conformance with contract requirements.
  5. Prepare mandated monthly summaries of project progress to the Federal Aviation Administration.
  6. Prepare Disadvantaged Business Enterprise reports.
  7. Provide “As- built” upon project completion.
  8. Work with Airport Manager to close-out project.

 

Options:

1.  Approve Work Order No. 16 with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The charge for services provided under Work Order No. 16 is $419,383.00.  Staff has been notified that the Airport will receive $3,835,397 in grant funding through the American Recovery & Reinvestment Act of 2009 (ARRA).  That grant does not require matching funds from the City and will pay the full cost of Work Order 16.

 

The agreement for the ARRA funding has not yet been received.  Hanson Professional Services, Inc. will not move forward with the tasks in Work Order No. 16 until all ARRA grant documents have been approved and executed.  Upon approval of the grant a budget adjustment will be processed to provide the necessary funds for Work Order No. 16.

 

Submission Date and Time:    6/17/2009 5:29 PM____

 

Department: __Airport  ______________

Prepared by:  __Charlie Weller______                     

Attachments:       Yes __X__   No ___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. DW___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-3130__

 

Project No. ___310018___________

 

WF No. ______301479/8_________

 

Budget  _________-0-___________

 

Available ________-0-___________

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE WORK ORDER NO. 16 WITH HANSON PROFESSIONAL SERVICES, INC. FOR CONSTRUCTION PHASE SERVICES INCLUDING DESIGN MODIFICATION RELATED TO THE ARRA FUNDED PORTION OF THE RUNWAY 31 AND TAXIWAY "A" EXTENSION PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Work Order No. 16 with Hanson Professional Services, Inc. whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202 for construction phase services including design modification related to the American Recovery & Reinvestment Act of 2009 (ARRA) funded portion of the Runway 31 and Taxiway "A" extension project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 22nd day of June, 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk