AGENDA MEMORANDUM

Meeting Date: June 22, 2009

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

Subject:                      Resolution authorizing execution of a Change Order for Construction Management Services, Operations and Maintenance Manual Update and Ground Water Monitoring Plan for work associated with upgrades to the Turnpike Water Reclamation Facility

Staff Recommendation:

Staff recommends approval of the Change Order to AECOM USA, Inc. in the amount of $179,501.00, with funding provided from the 2007 bond issue and from Water Protection and Sustainability Program grant funding.

Analysis:

During the meeting of May 26, 2009, the City Commission awarded a construction contract to TLC Diversified for the construction of upgrades to the Turnpike Water Reclamation Facility.  This authorization is for AECOM USA, Inc. Successor in Interest to Boyle Engineering Corporation to provide necessary construction management services, permit-required operation and maintenance manual updates and permit-required ground water monitoring plan.

Funding for these services will primarily be drawn from the 2007 bond issue proceeds.  A portion of these services are eligible for reimbursement from the St. Johns River Water Management District-administered Water Protection and Sustainability Program grant which the City received several years ago.

Options:

1.  Approve the Change Order as presented; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

There are ample funds available for this purpose from the 2007 bond fund proceeds.  Of the total Change Order amount of $179,501.00, approximately $110,000.00 is eligible for 20% reimbursement; therefore, the city will receive approximately $22,077.00 in reimbursed costs from the Water Protection and Sustainability Program grant.

Submission Date and Time:    6/17/2009 5:29 PM____

Department: Environmental Services Prepared by:  R. Sharp Attachments:         Yes X    No ______ Advertised:   ____Not Required  X                        Dates:   __________________________                      Attorney Review :       Yes___  No  X _________________________________            Revised 6/10/04

Reviewed by: Dept. Head rss Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 043-3099-533-6310 Project No. 430007__________ WF No. 506969-001__________ Budget ___ $179,501_________ Available      $179,501________

RESOLUTION NO._______________

A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute Change Order No. 1 to  Task Order No. 27 with AECOM USA Inc., Successor in Interest to Boyle Engineering Corporation for construction management services, operation and maintenance manual update and ground water monitoring plan for the Turnpike Water Reclamation Facility; and providing an effective date.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with AECOM USA, Inc. Successor in Interest to Boyle Engineering Corporation, whose address is 1600 WEST MAIN STREET, SUITE 1, LEESBURG, FLORIDA 34748, for Construction Management Services, Operation and Maintenance Manual Update, and Ground Water Monitoring Plan for upgrades to the Turnpike Water Reclamation Facility.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _____ day of _________ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk