AGENDA MEMORANDUM
Meeting Date: June 22, 2009
From: Mike Thornton, Purchasing Manager
Subject: Purchase requisition 41135 to Global Rental Co. (Altec Industries) for the purchase of a used bucket truck
Staff Recommendation:
Staff recommends award of bid 90331 and approval of purchase requisition 41135 to Global Rental Co., a subsidiary of Altec Industries, for the purchase of a used Ford F-550 truck with body and aerial bucket platform for a total amount of $55,000.00.
Analysis:
The purpose of this purchase is to acquire a used bucket truck for the Fleet Services Division. This truck will be assigned to the Communications Division of IT. Communications currently uses a bucket tuck that was reassigned from the Electric Department. The existing truck is too large for the needs of Communications. The Communications Division will be turning in two vehicles.
The current equipment (471 & 491) used by Communications was a temporary solution 3 years ago. At the time Communications needed a truck to tow the fiber trailer and also needed a bucket truck to service overhead installations. This equipment was being replaced in the Electric Department and was reassigned to Communications for their use. At that time Communications did not have the funds to purchase new or new/used equipment for their operations.
The current bucket truck is too large for many of the areas Communications crews work. The truck was designed for use by electric crews which work at greater heights and typically have more room. This new smaller truck will provide access to smaller spaces and lower heights without fear of coming in contact with energized power lines, transformers, or poles. The new truck also has 4-wheel drive and outriggers, crews can safely deploy the aerial device in rural areas in soft dirt.
The existing equipment has served the Communications Division well. However, the increase in customers has increased the amount of maintenance. The shortcomings of unit 491 are more apparent and are a growing safety concern. The purchase of the new truck will eliminate the safety concerns caused by unit 491 and will allow crews to work more efficiently and safely.
Summary of Involved Equipment
|
Unit No. |
Description |
Mileage/Hours |
Annual Lease |
Annual Maint. |
Total |
|
Existing Vehicle Information |
|
||||
|
0471 |
1991 Pick-up, Ford F-250 |
133,903 |
($2,544) |
($1,320) |
($3,864) |
|
0491 |
1999 GMC Bucket Truck |
24,570 |
($1,543) |
($5,760) |
($7,303) |
|
New Vehicle Information |
|
||||
|
New |
2006 Ford F550 Bucket |
51,607 |
$6,750 |
$5,760 |
$12,510 |
|
|
|
||||
|
Net Change in Costs |
$2,663 |
($1,320) |
$ 1,343 |
||
|
|
|
|
|||
Units 471 and 491 were scheduled for disposal at auction at the time they were reassigned to Communications. Fleet services will send these units to auction for disposal.
To acquire a used piece of equipment, the Purchasing Division issued Invitation to Bid 90331 on May 27, 2009. Two bid responses were received and are detailed here. Fleet Services have evaluated the bids and determined the bid from Global Rental Company to be the best value and meet the needs of the City.
Summary of Bids Received
|
Bid Feature |
Global Rental Co. (Altec Industries) Lakeland, FL |
Nesco Sales, LLC Buffington, IN |
|
Truck - Year/Make/Model |
2006/Ford/F-550 |
2005/Ford/F-550 |
|
Boom – Year/Make/Model |
2005/Altec/AT37G |
2004/Altec/AT37G |
|
Meets all minimum specifications |
YES |
YES |
|
Additional Features |
4x4 – All Wheel Drive Mid Chassis Outriggers |
None |
|
Mileage |
51,607 |
37,036 |
|
Equipment Location |
West Palm Beach, FL |
Raymond, NH |
|
Price Quoted Truck & Aerial |
$55,000.00 |
$52,600.00 |
Options:
1. Approve the purchase of a used truck with aerial device from Global Rental Co.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
The funds for this purchase will be transferred from the Communications Division to the Fleet Services new equipment purchase account listed here. A budget adjustment is necessary to purchase this piece of equipment as this was not included in the current budget. Communications will see an annual net change (increase) of $1,343 for annual Fleet Services expenses. Communications will budget accordingly in the 2010 budget year to cover this increased cost.
Submission Date and Time: 6/17/2009 5:29 PM____
|
Department: _ Fleet Services___________ Prepared by: _Mike Thornton__________ Attachments: Yes____ No __X___ Advertised: _X__Not Required ______ Dates: _May 27, 2009________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. __________JB______
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _001-5110-519.64-12__
Project No. __FLEET___________
WF No. _____WF562592/31_____
Budget _____$69,663.00_________
Available ____$ 0.00_________ |